Position: Administrative Assistant
Company Overview: Whitehorne is a leading web development and software engineering firm that delivers innovative digital solutions for businesses across a wide range of industries. We specialize in creating custom software, responsive web applications, and cutting-edge digital platforms that help companies enhance their operations, improve user engagement, and stay ahead of the competition. Our solutions are designed with scalability, security, and performance in mind, ensuring that they meet the unique needs of each client.
At Whitehorne, we are driven by a commitment to excellence, innovation, and customer satisfaction. Our diverse team of skilled developers, engineers, and designers works closely with clients to provide tailored solutions that align with their goals. We foster a collaborative and inclusive work environment where every team member's expertise is valued. Whether working with startups or established enterprises, Whitehorne is the trusted partner for bringing digital visions to life.
Job Description: Whitehorne is seeking a proactive and detail-oriented Administrative Assistant to join our dynamic team. In this key role, you will provide essential administrative support to the management team, ensuring smooth day-to-day operations across the organization. The ideal candidate is a highly organized, motivated individual with excellent communication and multitasking skills, capable of coordinating with various departments to facilitate efficient workflows.
This full-time position offers exciting opportunities for professional growth and development within a fast-paced, innovative environment. If you thrive in a supportive, team-oriented workplace and are eager to contribute to our success, we invite you to apply.
Key Responsibilities:
- Manage executive schedules, coordinate meetings, and make travel arrangements.
- Provide administrative support, including scheduling, document preparation, and file organization.
- Serve as the first point of contact for calls and emails, directing them as necessary.
- Assist with project management, including maintaining schedules, tracking deadlines, and coordinating with team members.
- Communicate effectively with clients and vendors, providing exceptional customer service.
- Prepare, edit, and manage correspondence, reports, and presentations.
- Monitor and maintain office supplies and equipment.
- Assist in organizing company events and meetings.
- Handle confidential and sensitive information with professionalism and discretion.
- Support all departments as needed.
Requirements:
- Proven experience in an administrative role, with at least 2 years of relevant experience.
- Proficiency in Microsoft Office Suite and project management tools.
- Strong organizational and multitasking skills, with a high level of attention to detail.
- Excellent written and verbal communication abilities.
- Ability to work independently and collaboratively in a fast-paced environment.
- High school diploma or equivalent; a Bachelor’s degree in Business Administration or related field is preferred but not required.
- Must be a U.S. citizen or legally authorized to work in the USA.
Why Work for Us?
- Join a diverse and collaborative team of professionals.
- Opportunities for career growth and advancement.
- Competitive salary and comprehensive benefits package.
- Flexible working hours with a focus on work-life balance.
- Supportive and inclusive work environment.
Equal Opportunity Employer: Whitehorne is committed to fostering a diverse and inclusive workplace. We are an equal opportunity employer and consider all applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics.
If you are a detail-oriented individual with a passion for administrative work, we encourage you to apply! Please submit your resume and cover letter for consideration.